Administrative Coordinator- St. Albert Centre Mall Admin Office

Job Summary

We are seeking a detail-oriented and proactive Administrative Coordinator to join our team at the St Albert Shopping Mall at St Albert, Alberta . This role is essential in ensuring the smooth operation of our office by providing administrative support, managing front desk activities, and delivering exceptional customer service. The ideal candidate will possess strong organizational skills and a keen eye for detail, contributing to the overall efficiency of our operations. The person in this role must be open to work longer hours espcially during special events and seasonal peaks (holiday hours)

Essential tasks include, but not limited to:

• Perform Yardi administration, which may include; scan and attach payables, Rent Collection, entry of sales figures and verification of tenants insurance
• Prepare communications/correspondence
• Photocopy and maintain central filing systems & administrative files
• Enter, update, and verify various database information and electronic records
• Collect, process and deposit tenant rent cheques
• Monitor inventory of office supplies and place orders when needed
• Ensure high standards of customer service are maintained
• Provide Reception duties as required
• Respond to general inquiries and/or refer to appropriate representatives
• Receive & direct incoming calls in a friendly and professional manner
• Receive, date stamp and prioritize incoming mail as well as arrange for outgoing mail & courier deliveries
• Administer & reconcile petty cash fund
• Record the minutes at administrative meetings
• Create & process necessary non-profit & storage Lease documentation for tenant and landlord execution
• Assist in coordination and execution of events and programs
• Assist in coordination and execution of Centre marketing materials
• Maintain the Centre’s website by ensuring tenant promotions and Centre events and details are current and accurate
• Coordinate and correspond with Community Groups and Organizations
• Assist Specialty Leasing Manager with documentation, rent collection and licensee set ups as required
• Ensure timely and accurate processing of Accounts Payable invoices
• Other duties as assigned

Experience

• Previous experience in an administrative role is preferred, particularly in a realestate company, a medical or dental office setting.
• Familiarity with front desk operations and customer support is highly desirable.
• Strong organizational skills with the ability to manage multiple tasks efficiently.
• Proficiency in data entry and basic office software applications.
• Excellent communication skills, both written and verbal, with a focus on proofreading accuracy.
• A positive attitude and willingness to learn are essential for success in this role.

Join us as we strive to create an organized and welcoming environment that supports both our team members and clients effectively.

Job Types: Full-time, Permanent

Pay: From $20.98 per hour

Benefits:

• Dental care
• Paid time off
• Vision care

Flexible language requirement:

• French not required

Schedule:

• Day shift
• Monday to Friday
• Weekends as needed

Work Location: In person